04 FROM VOLUNTEERS TO NON-PROFIT LIBRARIES...

 

Library volunteers is a perform under the non-profit domain of a library. Apart from the ongoing volunteer service scheme launched by Macao Public Library, some other non-profit libraries in Mainland China have also made the most of their dedication to public welfare. Let us introduce you to some interesting cases on the Mainland.

 

Sanmen Youwei Library – the first non-profit library in Zhejiang Province and a library praised by Leung Man-Tao

Sanmen Youwei Library, situated in Sanmen County of Zhejiang Province, is a hidden library in an idle factory, boasting a collection of around 18,000 books with around 60% donated by kind-hearted persons, organizations and institutions. As of 2015, a total of 144 volunteer workers had served the library. It has 455 registered young volunteers and 100 adult volunteers, all of which, except some of the university students, are local citizens of Sanmen County. The volunteers there prepare a label for each book and mark the objective and synopsis of each book on its preface. At present, the circulation rate of the library unexpectedly reaches up to 120%.。

Sanlian Public Library at the seashore of Qinhuangdao City – the non-profit library with the most stunning view in Mainland China

Along the seashore of Nandai River in Qinhuangdao stands a library on a spacious beach, facing the sea alone. Without any road or pavement, readers have to walk for several hundred metres step by step with their bare feet on the sand before arriving at the library. The library in question is the Sanlian Public Library, which houses rooms for reading, meditation and activities with specially designed windows. The windows seem to explore the possibility of interactions between light and space. All the books there are to be loaned for free, both local citizens and tourists can immerse themselves in the sea of books as long as they love reading and learning.

 

Gao Xiaosong and his Za Library

In 2015, Chinese celebrated intellectual Gao Xiaosong announced to the public his success in establishing a private non-profit library – Za Library. Za Library adopts a reservation system, it only allows access to readers with identity cards who have made online reservations in advance. Situated at the creative park in Cuigezhuang County of Chaoyang District, Beijing, the secluded library includes two independent buildings, one for Chinese collection and another one for contemporary collection. The library features over 200,000 contemporary items and many valuable out-of-print Chinese materials, such as newspapers from the Minguo period and Chinese emperors’ imperial edicts, all of which are collected from private individual collectors. Founded as a non-profit library, Za Library aims to share its historical documents and recommended books with the public.

 

GUARDIAN ANGELS OF READING - LIBRARY VOLUNTEER TEAM

 

As Borges’ famous saying goes, ‘I have always imagined that Paradise will be a kind of library,’ and the volunteers who have devoted their leisure time to library services must be the hidden ‘guardians of Paradise’ in the city.

The Feature of this issue will introduce you to the volunteer team of Macao Public Library and look at how these amiable and respectable volunteers have quietly lit up the hearts of readers.

01 THE GUARDIANS’ MESSAGE

 

To better understand the history and outlook of library volunteers, we have invited Mr. Lo Chi Keong, Chief of the Division of Reader Services and Promotion under the Department of Public Library Management, for the following interview.

 

Q: How are library volunteers being managed under a single division at present?

A: We are currently managing them in five districts: Central, Southern, Western, Northern and Islands districts, and we have arranged a library contact person in each of the districts to manage them in small groups.

However, the outcome was below our expectations and we intend to change the structure and adopt the leadership system – we will still manage the volunteers in districts but with a ‘volunteer leader’ assigned in each for autonomous management. I will set up a small chat group with the five volunteer leaders, and they will be the one to spread the messages (among the group members). Under the structure, the volunteers will have a stronger sense of belonging as well as a greater sense of responsibility. In addition, the Public Library will delegate to its volunteers to an appropriate extent, allowing them, for instance, to propose certain activities to be held in branch libraries, and we will provide them with assistance in terms of venue, resources and materials. A real example would be our previous activity ‘Little Doctor's Mailbox’, in which library volunteers collected some interesting questions for the children to answer, and we gave presents to those who dropped their answers into the mailbox. At present, the structure is still in trial phase. We came up with the idea of applying the new structure when we exchanged experience with Shenzhen Library during our visit there. Shenzhen Library managed the volunteers with different volunteer leaders organizing their own members and activities, which are worth learning from.

 

Q: What do you think is the fundamental issue that should be addressed now with top priority?

A: Each small group now comprises of not more than ten volunteers. When talking with them we understand that there was not enough cohesion in the past, so we will focus on improving the sense of unity this time.

 

Q: What major areas are library volunteers currently working in?

A: There are mainly five categories: Reader Services and Promotion Group – assisting readers in using library facilities, arranging books in branch libraries and participating in promotional activities (such as storytelling activities and game booths); Research and Publications Group – engaging in interviews for the periodicals published by Macao Public Library of the Cultural Affairs Bureau, as well as book recommendations; Procurement and Catalogue Group – compiling checklists for book procurement, further processing books and materials and so on; Document Binding and Recovery Group – binding periodicals and

newspapers, as well as assisting in the book recovery process; Library Docent Group – providing tour services for the Chinese Ancient Books Chamber of Sir Robert Ho Tung Library and for the IACM Building Library.

 

Q: What are the additional benefits of joining the volunteer team, apart from the ones gained in the respective work area?

A: Macao Public Library holds outreach and exchange activities every year with Hong Kong or Mainland China as the major destination. In the past we held ‘Bookcrossing’ activities in mountainous areas, as well as adventure camps and orientation camps during the summer holiday period. The activity held at the Ocean Spring Resort last year has resulted in better integration of newcomers with old faces. We also held tea gatherings to listen to the opinions of volunteers in different areas and rectify the issues accordingly.

 

Q: By what major means were the volunteering services promoted this year?

A: This year we looked for volunteers mainly through online social networking platforms, (our official) website, library notices and so on, with the goal of recruiting 30 in total. Interested residents were welcome to apply without going through formal interviews by the Public Library. Senior volunteers would have a talk with newcomers and existing volunteers to help them understand their areas of interest. The process is of high flexibility because the

volunteers may re-select the areas for re-matching at any time.

01 THE GUARDIANS’ MESSAGE

02 MAJOR EVENTS OF LIBRARY VOLUNTEERS

 

2001

Macao Public Library looked for five ‘Little Librarians’ aged 8-12 for each of its branch libraries.

2002

The summer programme ‘Library Treasure Hunt’ was completed, from which 21 primary school students aged 8-12 were selected to take up the role of junior librarians.

2004

Macao Central Library joined hands with the volunteer centre sponsored by the Charity Foundation of Caritas Macau to establish the ‘Macao Central Library Volunteer Group’, which is the starting point of adult library volunteers.

2011 AUGUST

The Civic and Municipal Affairs Bureau (IACM) held a series of activities celebrating the 10th anniversary of its library volunteer team, which comprised around 140 volunteers at that time.

2011 OCTOBER

The IACM libraries and the Desert Island Library jointly organized the activity ‘Desert Island Library – Used Book Recycling’, in which the Desert Island Library chose the suitable recipients and the IACM libraries arranged ten volunteers to deliver the donated books to the No.2 Primary School in Longmen County of Leizhou City. The volunteers also catalogued and made spine labels for the books so that the students can borrow them conveniently.

2012 OCTOBER

The IACM libraries arranged their volunteers to visit the children’s wards of Conde S. JanuЗrio Hospital, sending love and care to the hospitalized children.

2014 JANUARY

The IACM libraries sent 40 volunteers and staff members to Shenzhen on an exchange trip, giving the volunteers a deeper understanding about how the libraries in nearby regions were operated.

2015 APRIL

Sponsored by the Centre of Permanent Education, Macao Library and Information Management Association held the exciting 5th Macao Library Volunteers and Work- Study Students Quiz Competition to raise the interest of participating volunteers and students in library services.

 

The number of Macao Public Library Volunteers by the completion date of this article (not including the newcomers in 2018 and volunteers under the newly formed Procurement and Catalogue Group):

Service Groups

Volunteers in Service

Reader Services and Promotion Group

40

Research and Publications Group

15

Document Binding and Recovery Group

4

Library Docent Group

2

In 2018, 46 persons applied for the volunteer scheme of Macao Public Library under the Cultural Affairs Bureau.

*Qualified applicants selected upon the interview session (conducted on 3rd March) will be officially admitted to the volunteer scheme after basic training.

03 VOLUNTEERS’ SHARING

 

Want to know more about the Macao Publ ic Library volunteer team? Asking the volunteers to share their own experience would be the best way to unveil the little secrets behind them.

 

Mr. Chan Wing

Participating area: Research and Publications Group

Volunteering period: 2007 to present

Mr. Chan is a person of such energy and stamina that we can hardly consider him as elderly, probably thanks to his thirst for knowledge which speaks for itself, a pursuit of vitality which benefits him at the same time. It was when the recruiting requirements were relaxed, especially for the volunteers’ age, that he joined the volunteer team. He believes that he should seize every opportunity to make contributions to society.

Mr. Chan is now a major editor of Sprout, one of the periodicals published by the Public Library. To produce the best works for each issue, the Research and Publications Group, which is responsible for writing all the articles, have sacrificed much of their personal time to ‘brainstorm’ and further develop the concept of reading onto the pieces of paper. When asked about the reasons for joining the volunteer team, he answered with a giggle, as he always does, that helping others will generate dopamine and, in turn, make people younger and healthier, and he believes that fate can be changed through the acquisition of knowledge. Meanwhile, he is also an active participant of teambuilding activities organized by the Public Library, such as the visit to Hong Kong Central Library, Hong Kong Film Archive and Hong Kong Museum of Coastal Defence, from which he has greatly benefited.

 

Ms. Chan Gui In (Jess)

Participating area: Reader Services and Promotion Group (Storytelling mommy-volunteer)

Volunteering period: 2004 to present

Jess, an optimistic lady who always beams with smiles, is actually a grandma and, we can say, a senior volunteer since she has been volunteering for over a decade. She is among the first batch of mommy-volunteers recruited by the IACM in 2004. Good at telling children stories and teaching them to do arts and crafts, mommy-volunteers have won the hearts of numerous loyal fans over the years.

Speaking of the work area in the Public Library that interests her, Jess said that she has worked in most of the areas except Research and Publications. Gatherings, such as the talk held at Carmo Hall, are also held among volunteers in different groups. She still remembers the very unforgettable process of being interviewed for a volunteer position – impromptu storytelling. She was admitted in the end, thanks to the previous experiences of telling stories to her children. She also mentioned that her niece joined the first junior volunteer team in 2003 and she became a mommy-volunteer the following year. It seems that volunteering has become a tradition of her whole family.

 

Mr. Leung Yan Ying

Participating area: Library Docent Group (Guided tour service for the Chinese Ancient Books Chamber)

Volunteering period: Over half a year

Mr. Leung, who has been engaging in external trade, is so deeply interested in several fields such as history, culture and reading that he has taken relevant courses as well. He knew about the library volunteer scheme from a parent of his kid’s classmate who was working in the Public Library. On 10th June last year, he took part in a history and culture-themed open day and decided to join the volunteer team. 

Exposure to novelties, apart from serving the community, is the biggest meaning of being a volunteer in Mr. Leung’s opinion. In a broader sense, one can attain self-growth in a way in which one breaks through their current work areas and obtains the sense of achievement. Furthermore, volunteering has enlightened him on the importance of caring for people around him.

He thinks there are too many interesting anecdotes to count in his volunteering experience. Despite joining the volunteer team for only half a year, he finds he has learned and understood more as he met and interacted with different individuals and groups in each guided tour. During a tour when he served a group of Chinese American architects, for example, they had in-depth exchanges and discussions on the calligraphy of certain display items in the library. The elderly architects considered the style of writing is more like the one of Yan Zhenqing or Su Dongpo while he saw it as Liu Gongquan style. The input and output of knowledge are what appeals to him the most.

 

Lam Chak Weng (Eric)

Participating area: Reader Services and Promotion Group (Circulation Services in Taipa Library)

Volunteering period: Over half a year

Eric is able to elaborate on the daily routines of the Public Library as though enumerating his family valuables, even though he is a senior high school student at the moment. Back at the time of his first experience of library duties – when his teacher brought a group of students including him to the Public Library – he was still a junior high school student, rather passive and bashful. Nonetheless, he became more active and optimistic after officially joining the library volunteer team.

Being a library volunteer not only allows adolescents to think systematically and gain actual working experience but also trains them become more mature with better interpersonal skills. Eric still remembers how the three days and two nights camping trip to Zhuhai organized by the volunteer team immensely enhanced his team spirit and a variety of skills, during which he also made some like-minded friends. Now that he has been working at the branch library for quite a long time, people from the neighbourhood can recognize himand the library-frequenting kids always greet him with friendliness when seeing him on the street. Such amity is what touches Eric’s heart and further motivates him to work as a library volunteer.

 

7

Ms. Tang Mou Fai

Participating area: Reader Services and Promotion Group (Volunteer of Reading Area at Library in Ho Yin Garden)

Volunteering period: Over 5 years

Ms. Tang first knew about the library volunteer team from TDM. She believes that as a Macao-born resident, she ought to do something for the city whenever possible. She is mainly responsible for assisting the library in arranging magazines and shelving books, among other duties. She said that the ages of volunteers varied in the library, with the youngest being a high school student. She normally works for around two hours on Saturdays and Sundays, respectively, partnering with a quiet girl.

She finds it very touching whenever she sees parents bringing their children to look for their favourite books in the library, as most of the adults and kids nowadays prefer computers and cell phones to books. Moreover, it was very considerate for the Public Library to organize an exchange trip to Shenzhen for the volunteers last November. She believes that volunteers can find happiness in the action itself while providing assistance to others and easing certain burdens of library staff. So,why not?

 

Miss Tam Pou I

Participating area: Reader Services and Promotion Group (Circulation services in Macao Central Library)

Volunteering period: Nearly a year

Miss Tam is serving as a librarian in the Macao Orchestra, which shares a very similar job nature with the Public Library counterpart. This is what appealed to her when she first saw the recruitment poster for library volunteers. She is mainly responsible for circulation services in the library, such as working as a receptionist at the front desk and shelving books. Circulation services are regarded as the frontline service of a library, aiming to serve readers of different ages. In the Macao Central Library, the Newspapers and Periodicals Reading Area always attracts many seniors to read newspapers and magazines. They greet Miss Tam whenever they come across her, and they have seen her so many times that they have started to recognize her as a volunteer of the library.

Miss Tam considers that the volunteers have a rather flexible schedule, which can fit in with that of her full-time job, as long as she communicates with the relevant library staff in advance. Therefore, she normally chooses to work in the library on Saturdays and Sundays. She said that volunteering can spice up her life with opportunities to learn more. She is eager to try working in each volunteer group, but unfortunately, her full-time job schedule does not allow her to do so. Nevertheless, the Public Library encourages volunteers to participate in different fields. For instance, the Public Library invites interested volunteers to participate in library activities such as ‘e-lesson’, which is a precious learning opportunity for her.